Since so many guests travel for weddings, hotel room blocks and transportation options can be important for creating a better experience. You will not be expected to provide transportation for every person on your guest list, but there are a few important people to consider. And all of your traveling guests will appreciate a room block. We have a few tips to help you plan your wedding transportation and hotels.
Room Blocks
A room block places a specified number of rooms on hold for a certain amount of time at a special discounted rate for your guests. You will need to know how many guests are traveling. It is recommended that you book rooms for one-third of the total couples traveling. You should try to pick hotels with lower and higher price points to give your guests options they can afford. If rooms are not booked before a deadline, they will be released. With a contracted room block, you are liable to book a certain number of rooms. You usually receive better rates with a contracted room block; however, you might end up paying for unbooked rooms. It is a good idea to aim for a lower number of rooms to avoid paying fees. A complimentary room block avoids financial responsibility for unbooked rooms; however, rooms are not guaranteed. Larger hotels offer discount codes in place of room blocks.
Decide Who Needs Wedding Transportation
The parents of the couple make the VIP list and ride in style on this special day. Depending on the size of the wedding party, you might require a limo or a party bus to transport your special people. Elderly and those with special needs might require special transportation. Some couples arrange for a shuttle to transport out-of-town guests. The bride and groom might arrive with their wedding party, but they always make an epic exit together. Get creative and match your theme with a horse-drawn carriage, limo, classic car or sports car.
Booking Wedding Transportation
You should book your wedding transportation about six months prior to your wedding day. This falls perfectly onto the timeline after most of the thematic details are planned, but enough time in advance to guarantee the availability of the transportation. Keep in mind that the limited number of vehicles and the increase in the number of weddings can present challenges when you want a popular car. If you want an Aston Martin or a rare vintage ride, you might need to book a little earlier in the planning process.
Coordinating the Wedding Transportation
Coordinating the wedding transportation can get tricky, especially if you are moving a large group of people. You will need to lock down important locations in the plan, such as the location for picking up the wedding party on the day of the event and the precise time of arrival at your venue. You should calculate the travel time from each location and add an additional half hour for unexpected delays. If you are hosting your wedding in a different location than the reception, you will need to coordinate transportation between venues. The best way to simplify transportation between venues is to host your wedding ceremony and reception at the same venue.
Crystal Ballroom North Tampa
Arrange your wedding transportation and plan a fairy tale at Crystal Ballroom. Arrive in style and walk the red carpet to an elegant wedding venue designed just for you. Meet with the professional designers and planners to create a wedding from fantasy. This all-inclusive wedding venue includes the furnishings, décor and staff services for your wedding ceremony and reception. Bring imagination to this luxurious ballroom and create a romantic adventure you will never forget.
